Presenters guidelines.


Computers and technical assistance  

There will be one technician in the session room. In the session room will be one PC computer. In order to avoid any problems with your presentation please make sure that it fulfills the necessary requirements below.

Linked files 

If possible, try to embed videos into your presentation file. If this is not possible, make sure your presentation file and linked files are in the same folder.  

Naming of presentation files 

Please use only characters from the English alphabet and refrain from using any unusual symbols.  

Software specifics 

PC: Includes Microsoft Office 2016 and Windows 10. 

The following file formats are supported: *.ppt *.pps *.pptx *.ppsx *.pdf.  


Videos: Make sure that you compress the video. There are numerous different file formats and codecs. We recommend using .mp4 videos encoded with H.264 video and AAC audio (MPEG-4 AVC).  

Other supported file formats are .mpg .wmv .avi using the default-installed codecs in Microsoft Windows 10 and VLC.  


Projector format: The standard format of the projectors in the conference rooms will be 16:9 (wide screen). The default slide size in PowerPoint 2016 is widescreen (16:9), for earlier versions of PowerPoint it might be necessary to manually change this. Change the slide size from standard (4:3) to widescreen (16:9). 

Poster mounting instructions

Location and mounting
The posters will be on display in the poster area by the exhibition area during the whole conference. The person responsible for exhibiting the poster is required to put up their poster either Monday June 10, 15:00-18:00 or at the latest in the morning Tuesday June 11, before 07:45. The person is also responsible for the removal of their materials from boards Thursday June 13, 17:00-18:00. Remaining posters will be removed. 

Poster measurements 

The poster size is an A0 poster in ‘Portrait’ (vertical) format (A0 measures: 841mm wide x 1189mm high). Please note that there is not enough space for posters bigger than the stated size or posters in landscape. No audio-visual equipment is allowed at the posters. 


Abstract Submission is closed. Notifications to all submitters  have been sent. Please contact Meetx if you have not yet received your notification.

If you have any questions regarding your submission, please contact the Conference Secretariat at, telephone +46 31 708 8690.